Zoom Web Conferencing (Main Article)

General Information

What is Zoom?

• Zoom is a web conferencing system. It supports video and audio over the Internet, screen sharing, meeting recording, whiteboard, Outlook calendar integration and use on mobile devices.

Who can use Zoom?

• Active Minnesota State students, faculty and staff can host meetings for up to 300 people. Faculty and staff can host webinars for up to 500 people. Zoom is funded by Minnesota State at no extra charge to you.

How do I access Zoom through Minnesota State?

• Go to the Minnesota State Zoom login page, https://minnstate.zoom.us, and use your StarID credentials.

How To Resources:

Create online meetings, webinars, and events that leverage video, chat, breakout rooms, screen-sharing, and whiteboards.

Articles in our Knowledge Base and Minnesota State Resources

• Knowledge Base Articles
  • Zoom: Hosting a Web Conference for Presenting or Teaching
  • Zoom: Connecting to a Web Conference
  • View Zoom Capable Rooms at all Dayton's Bluff, Midway, Minneapolis, Brooklyn Park
  • Zoom: Install Client
  • Zoom Account Single Sign-On (SSO)
  • Zoom: Scheduling Recurring Meetings
  • Link to your MediaSpace Video (including cloud-saved Zoom meetings) in D2L
  • Zoom: View Closed Captions and Captioning Resources
  • Zoom: Live Automatic Transcription 
• Minnesota State Resources
  • Login Instructions (computers, mobile, Chromebook)
  • Zoom Quick Start Guide for Faculty
  • Zoom user guide - Just the bascis (Academic Continuity)

Securing Zoom

• Requiring participants to sign in with their StarID and password before joining a metting is the simplest way for Minnesota State Users to secure Zoom meetings.
• It is strongly encouragesd all Zoom users change their settings to enable the Waiting Room for all your meetings.
• On April 1, 2020, the default setting for those using the Minnesota State Zoom service (https://minnstate.zoom.us) were changed so that individuals without a StarID are placed in the Zoom Wiating Room awaiting admittance from a Meeting Host.
• If you are signed into the Zoom app with your StarID, you'll bypass the Waiting Room and join your meeting without delay.

Captioning Services

• MediaSpace Order Captions - (How To article) order captions for videos or Zoom presentations saved in Kaltura MediaSpace
• IT Services also offers Caption Request Service for your other video captioning needs.

Live Transcript and Accessibility Features

• Zoom: Live Automatic Transcription 
• Enabling the Automatic Live Transcript in Zoom (Minnesota State)
• Zoom Accessibility Features

Metro State Brand Toolkit and Virtual Backgrounds

• Brand Toolkit - Metro State University - includes branded Zoom backgrounds
• Changing your Virtual Background image (Zoom)

Learning Resources

• Zoom video tutorials  Joining a meeting / Audio & Video Sharing / Meetings and Webinars and more…
• LinkedIn Learning Zoom
• FAQs 

Support Resources

• Zoom Help Center (Zoom)
• Zoom 24 x 7 Technical Support (Zoom)
• Contact Metro State IT Services
• Download Client 
• View Zoom version number and download the latest version (Zoom)
• Mobile Support Information 

Additional Information

Students and employees affiliated with more than one institution

• Regardless of which campus you call home, everyone affiliated with Minnesota State falls under the same Zoom account (https://minnstate.zoom.us/).

Metropolitan State University branded Zoom backgrounds and profile pic

• Attached to this article 

Chat messages

• Chat message user-level settings
• Chat messages are not saved automatically.
• Private messages exchanged between participants are not viewable by the host.
• If the hosts record to the Zoom cloud, no private messages are captured or displayed in a chat transcript saved to the Zoom cloud.
• If a meeting host exchanges private messages with participant(s), these private messages will be captured by the chat transcript saved to the host’s device.