Internal Event Space Reservation Request

Overview

First Step: Login to the the Virtual Event Management System to view current space availability.

• Internal Events: Events run by a department or internal organization.

• Internal events hosted by a department, faculty, staff or student organizations require prior budgetary approval.

• Major event spaces include Founders Hall Auditorium, Reception Area, Great Hall, Library 302 Eco Lab and Science Education Center Atrium.

• Other spaces, including classrooms and computer labs are also available for event reservation but specific rooms may not be guaranteed due to class scheduling. 

• Spaces on campuses other than the Saint Paul Campus are subject to the reservation process and procedure of that campus. 

• Faculty, staff or student organizations are eligible to submit this request.ser

Important Information

• Internal events intending to serve food may have a potluck or catered food.

• Internal events requiring set-up or clean-up may incur a charge back to the department cost center.

Resources

• Student organizations can contact the Director of Student Life and Leadership Development for budgetary approval prior to event space reservation. 

• Events wishing to serve alcohol will need to refer to the Minnesota State System procedures and complete the form, save and attach it to the ticket. 

• Review the Knowledge Base Article on planning a successful event.