Events: Catering and Alcohol

Overview

Meeting and Event resources and requirements for catering, and for events involving alcoholic beverages. 

Article Sections

• Catering for Meetings and Events
• Events Involving Alcoholic Beverages

Catering for Meetings and Events

Event and meeting organizers are able to select a caterer of their choice, as long as they are a current licensed food service provider with the State of Minnesota and they are insured.

• Minnesota Department of Health (MDH) resource: Mn Catering 
• You can verify a Minnesota catering vendor's food and beverage license by navigating to MDH's food, beverage, and lodging license search on MMB site https://mn.gov/elicense to see if the vendor is licensed there.
  • If they are not a current vendor registered in Marketplace with the State of Minnesota, the event/meeting organizers can use the steps below to help the vendor get registered. 
• A copy of their license must accompany the catering requisition when it’s submitted in Workday.

Vendor Set-up in Marketplace 

New vendors need to register through the link below in order to become a vendor with the State of MN. Metropolitan State University will then be able to work with them.

• From the MMB SWIFT Vendor Resources site, review information and select “Vendor Registration link”
• If needed, register for an account. For guidance and help resources, reference SWIFT Quick Reference Guide,
• Add in all the required info and then e-mail your W-9 to vendor.mmbefax@state.mn.us.

Note: Processing new vendor request may take a few days, it is important that this is complete as soon as possible.

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Events Involving Alcoholic Beverages

Events hosted at Metro State University may include the option to serve alcohol, provided that all university policies and procedures are followed.

To request alcohol service at your event:

1. Complete the 5.18.2 Event Checklist for Events Involving Alcoholic Beverages; this Form download is available from procedure:  5.18.2 Event Check List for Events involving Alcoholic Beverages - use the document link "Download the form as a Word document" located toward the top of the page. 
2. Attach the completed checklist to your reservation form, or submit it directly to the Facilities Event Coordinator.
3. Ensure all required approvals are obtained in advance of the event.
4. Additional security will be required for events serving alcohol.

Note: Serving alcohol without prior approval is not permitted.

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Event Knowledge Resources

• Event Planning & Options