Events: Catering and Alcohol

Overview

Meeting and Event resources and requirements for catering, and for events involving alcoholic beverages. 

Article Sections

• Catering for Meetings and Events
• Events Involving Alcoholic Beverages

Catering

Event and meeting organizers are able to select a caterer of their choice, as long as they are a current licensed food service provider with the State of Minnesota and they are insured.

• Minnesota Department of Health (MDH) resource: Mn Catering 

You can look up a Minnesota catering vendor's food and beverage license using the MDH's food, beverage, and lodging license search on MMB site https://mn.gov/elicense to verify if the vendor is licensed.

For internal events or meetings: A copy of their license must accompany the catering requisition when it’s submitted in Workday.

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Events Involving Alcoholic Beverages

1. Complete the 5.18.2 Event Checklist for Events Involving Alcoholic Beverages; this Form download is available from procedure:  5.18.2 Event Check List for Events involving Alcoholic Beverages - use the document link "Download the form as a Word document" located toward the top of the page. 
2. Complete and attach the checklist to your reservation form, or submit it directly to the Facilities Event Coordinator.
   • Submit the form at least 30 days before the event to allow time for required approvals; this timing aligns with the deadline for submitting contractual information.
3. Additional security will be required for events serving alcohol at an additional cost. See Pricing: Event Space and Services for current pricing.

Note: Serving alcohol without prior approval is not permitted.

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Event Knowledge Resources

• Event Planning & Options