Create Outlook Email Signature

Article Type: How To

Questions:

• How do I create an Outlook Email signature?
• How do I select a default signature for Email messages?

Instructions for Outlook Desktop client

• Step 1): Select 'New Email (top left corner on the 'Home' tab).

• Step 2): From the 'Message' tab, select 'Signature', then 'Signatures'.

• Step 3): Select 'New' and enter a name for the new signature, then click 'OK'.

• Step 4): Enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box), then select if you would like to apply the signature to:
  • New Messages
  • Replies/forwards
• Select default signature:
  • E-mail account – select which email to apply the signature
  • New messages – select which signature to apply
  • Replies/forwards – select which signature to apply
• Select 'OK'.

Instructions for Outlook Web

• Step 1): Open up Outlook in a browser.  Go to 'Settings' ⚙️ (upper-right corner of the browser), then select 'View all Outlook settings'.

• Step 2): Select 'Compose and reply'. In the 'Email signature' box, enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box).
• Step 3): Select the check boxes for automatic options you want located under the signature text box and select 'Save' at the top.