my.metro: Create Metro State Branded Signature

Article Type: How To for Employees

Instructions included in this article:

• Create a Metro State branded Outlook signature
• Extended instructions: Create signature for Outlook O365
• Extended instructions: Create Signature for Outlook Desktop Client
• Tip: Additional branding resources are available in the Brand Toolkit via my.metro.

Create a Metro State branded Outlook signature

Employees can create a signature with Metro State's new branding by following steps in this section.

TIPS:

• If you would like to use a branded signature when using both, Outlook O365 as well as the Outlook desktop client, you will need to set up a signature in each application.

• Additional branding resources are available via my.metro in the Brand Toolkit. For example, you can Change your Zoom virtual background image with a new Metro State branded virtual background. The Brand Toolkit includes, new logos, PowerPoint template, and much more...

• Step 1) Go to my.metro employee dashboard.
• Step 2) Go to > My Apps > under Forms >select My Email Signature
  • Information fields will be displayed in the left column.
  • Review your details. You can choose to customize field information and then select Update Signature button to display your changes.
  • NOTE:  Academic advisors, TRIO, or Admissions counselors that have updated their My Profile to include their Microsoft Bookings page url(s), will notice that their email signature generator screen pre-populates to accommodate both their 'in person' and 'remote' Bookings page links.
• Step 3) Copy your signature:
  • Highlight signature displayed in the middle section of the page with your cursor to copy or use the button > copy to clipboard.

• Step 4) Open Outlook and paste it into a new or existing signature.

Extended instructions: Create Signature for Outlook O365

• Step 1) Complete Steps 1-3 in the above section.
• Step 2) From O365 > Select > Outlook > Settings (gear icon) > View all Outlook settings.

• Step 3) Select Compose and reply, then enter a name for your signature.
• Step 4) Paste signature from clipboard into the body of the signature and select Save.
• Step 5) Select default signatures settings as desired and select Save.

• If you have not selected a default signature or would like to select a signature you have created:
• From an open email message select: > the three-dot ellipsis, > Insert Signature > select the desired signature.
• TIP: If you would like to use a branded signature using Outlook O365 and the Outlook desktop client, you will need to set up a signature in each application.

Extended instructions: Create Signature for Outlook Desktop Client

• Step 1) Complete Steps 1-3 in the above section.
• Step 2) From the email Message tab, select Signature, then Signatures.

• Step 3) Select New > enter a name for the signature > select OK.

• Step 4) Paste signature from clipboard into the body of the signature.
• Step 5) Choose default signature options as desired and select OK.

• If you have not selected a default signature or would like to select a signature you have created:
• From an open email message select: > the three-dot ellipsis, > Insert Signature > select the desired signature.
• TIP: If you would like to use a branded signature using Outlook O365 and the Outlook desktop client, you will need to setup a signature in each application.

Additional Resources:

• Additional branding resources are available in the Brand Toolkit via my.metro. Available from the toolkit, employees can find resources such as, new logos, virtual meeting backgrounds for Zoom and MS Teams, PowerPoint template and more...
• Changing your Zoom virtual background image
• MS Teams: Change background image