Partnership Event Space Reservation Request

First Step: Login to the the Virtual Event Management System to view current space availability.

• Internal department sponsorship of an external organization to host an event on Metropolitan State University property. 

• Major event spaces include Founders Hall Auditorium, Reception Area, Great Hall, Library 302 Eco Lab and Science Education Center Atrium.

• Other spaces, including classrooms and computer labs are also available for event reservation but specific rooms may not be guaranteed in advance due to class scheduling. 

• Spaces on campuses other than the Saint Paul Campus are subject to the reservation process and procedure of that campus. 

• Faculty, staff or student organizations can submit this request.

Important Information

• Partnership events wanting to serve food must use an approved catering service

• Sponsoring Department is responsible for any unpaid balances left by external group

• Partnership events requesting a reduction of the space reservation fee must include adequate justification that meet the following criteria: 

  • Partnership will benefit the college, students and/or staff

  • Advances the mission of Metropolitan State University

  • Partnership enriches the lives of the community

  • Event meets specific course learning outcomes

• Student organizations can contact the Director of Student Life and Leadership Development for budgetary approval prior to event space reservation. 

• Those hosting a co-sponsored event should refer to the Administrative Affairs Procedure 460: Event Co-Sponsorship.

• Events wishing to serve alcohol will need to refer to the Minnesota State System procedures and complete the form, save and attach it to the ticket. 

• Review the Knowledge Base Article on planning a successful event.