Create Outlook Email Signature (Windows and on the Web)

Article Type: How To

Questions:

• How do I create my Outlook signature for Office 365 Outlook?
• How do I select the default option for signature on my messages?

Instructions: Windows and on the Web

Instructions for Outlook Application on Windows

• Step 1: Select 'New Email (top left corner on the 'Home' tab).

• Step 2: Select 'Message' > 'Signature' > 'Signatures'.

• Step 3: Select 'New' and enter a name for the new signature, then click 'OK'.

• Step 4: Enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box), then select if you would like to apply the signature to:
  • New Messages
  • Replies/forwards
• Select default signature:
  • E-mail account – select which email to apply the signature
  • New messages – select which signature to apply
  • Replies/forwards – select which signature to apply
• Select 'OK'.

Instructions for Outlook on Web

• Step 1: Open Outlook on the web.  Go to 'Settings' ⚙️ (upper-right corner of the browser), then select 'View all Outlook settings'.

• Step 2: Select 'Compose and reply'. In the 'Email signature' box, enter a signature (if you've used a signature previously on a sent email, you can copy and paste that signature into the text box).
• Step 3: Select the check boxes for automatic options you want located under the signature text box and select 'Save' at the top.