Service Catalog
Building Services
Event and Meeting Reservations
External Event Space Reservation (no login required)

External Event Space Reservation (no login required)

Show Help For All Fields Hide Help For All Fields

Reserve an event space on the Saint Paul Campus to host a non-Metropolitan State University affiliated event.

Event Name

If there is an official event name, please enter it below. If not, type a meaningful title.

Requested on Behalf Of

How many days will this event take place?

Will this event be spanning multiple days?

First (or only) day of event: Reservation Start Date and Time (mm/dd/yyyy hh:mm)

This starts the clock for incurring hourly space fees. For those with decorations, catering, or other additional set-up needs, select a reservation start date and time that allows for such pre-event activities.

First day of event: Event Start Date and Time (mm/dd/yyyy hh:mm)

What time will the event officially start? Ie: Guests will arrive and the event will begin.

First day of event: Event End Date and Time (mm/dd/yyyy hh:mm)

When will the event officially end?

First day of event: Reservation End Date and Time (mm/dd/yyyy hh:mm)

This is when you will have any take-down of decorations or catering completed by. Please note that security locks the building no later than 1:00 AM.

Second day of event: Reservation Start Date and Time (mm/dd/yyyy hh:mm)

Event Representative

Please include the name and contact information for the individual responsible for coordinating this event.

Second day of event: Event Start Date and Time (mm/dd/yyyy hh:mm)

Official start date and time of the second day of the event

Second day of event: Event End Date and Time (mm/dd/yyyy hh:mm)

Official event end date and time

Second day of event: Reservation End Date and Time (mm/dd/yyyy hh:mm)

Third day of event: Event Reservation Start Date and Time (mm/dd/yyyy hh:mm)

Third day of event: Event Start Date and Time (mm/dd/yyyy hh:mm)

Third day of event: Event End Date and Time (mm/dd/yyyy hh:mm)

Third day of event: Event Reservation End Date and Time (mm/dd/yyyy hh:mm)

Fourth day of event: Reservation Start Date and Time (mm/dd/yyyy hh:mm)

Fourth day of event: Event Start Date and Time (mm/dd/yyyy hh:mm)

Fourth day of event: Event End Date and Time (mm/dd/yyyy hh:mm)

Fourth day of event: Reservation End Date and Time (mm/dd/yyyy hh:mm)

Fifth day of event: Reservation Start Date and Time (mm/dd/yyyy hh:mm)

Fifth day of event: Event Start Date and Time (mm/dd/yyyy hh:mm)

Fifth day of event: Event End Date and Time (mm/dd/yyyy hh:mm)

Fifth day of event: Reservation End Date and Time (mm/dd/yyyy hh:mm)

List of Additional Dates

Will your event be more than five days? Please list specific dates and times for those additional dates below.

What campus(es) will this event take place on?

Saint Paul event spaces are reserved through this form, other locations have their own reservation systems/processes. Make sure to reach out to that campus to reserve space.

What campus(es) will this event take place on?

Saint Paul Campus

Midway Campus

Minneapolis (MEC) Campus

Brooklyn Park (LECJEC) Campus

Maplewood Dental Clinic Campus

Event Space(s)

Please select the space(s) you are requesting to reserve.

Event Space(s)

New Main Great Hall

Founders Hall Auditorium

Founders Hall Reception Area

Library 302-EcoLab

Library 301-Seminar Room

Science Education Center Atrium

Technical Lab (ITV / Computer Classroom)

Other

Other space

Is there a specific space not listed that you intend to hold your internal event? Let us know the building and room number.

Event Set-Up

Event set-up configurations are available for reference here: https://services.metrostate.edu/TDClient/KB/Art...

Event Set-Up

Founders Hall Auditorium Daily Standard

Founders Hall Reception Area Blank (Custom Set-Up)

Founders Hall Reception Area Daily Standard

Founders Hall Reception Area Max Seating

Library 302-EcoLab Blank (Custom Set-Up)

Library 302-EcoLab Daily Standard

Library 302-EcoLab Max Seating

New Main Great Hall Blank (Custom Set-Up)

New Main Great Hall Daily Standard

New Main Great Hall Max Seating

Science Education Center Atrium-Blank (Custom Set-Up)

Science Education Center Atrium-Daily Standard

Food provided at event

If serving food at the event, must use a university-approved caterer.
Find more info here: https://services.metrostate.edu/SBTDClient/KB/A...

Are you intending to serve alcohol at this event?

The form for events seeking to serve alcohol can be found here:
http://www.minnstate.edu/Board/procedure/5-18p2...
This must be completed and attached to this ticket.

Upload Custom Set-Up Form and/or Alcohol Checklist (if applicable)

Attach forms as needed.

Custom event set-ups require the completion of an event space blank worksheet, these can be found here: https://services.metrostate.edu/TDClient/KB/Art...

Serving alcohol at an event require the completion of the Minnesota State checklist , this can be found here: http://www.minnstate.edu/Board/procedure/5-18p2...

Browse...

Will the event be advertised?

Do you intend to advertise this event through invitations, flyers, social media, etc.?

Estimated number of people attending

Please estimate the number of attendees. If one hundred or more, please indicate that.

Who will attend this event?

Who do you plan to have attending this event? Please check all that apply.

Who will attend this event?

Faculty

Staff

Students

Public

Invitation Only

Public Officials

Noteworthy Personalities/Celebrities

Event needs

Parking vouchers are available for purchase.
Pricing can be viewed here: https://services.metrostate.edu/TDClient/KB/Art...

Event needs

To Be Determined

Space Reservation Fee

Janitorial Services

Parking Vouchers

Security Officer(s)

Technology Fee

Wi-Fi Access/Guest Accounts

Flag Removal

What kind of external organization is requesting to host an event here?

External Organization Name

Street address

City

State

Zip Code

External organization or individual contract authority name and title

This may be different than the primary event representative.
This person must have authority to sign a contract on behalf of the organization.

What is the employers taxpayer identification number?

This number is listed on your organizations Federal W-9 form.

Additional Information

The full details of a ticket, including any appropriate circumstances or supplementary information that may aid in resolving it.

Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu.

Event Terms of Agreement

Please read the following terms, and in the drop down below tiled 'Acceptance of Terms of Agreement' and select yes or no. If you do not agree to the terms of agreement your request for event space may be denied.

I understand that I am responsible and agree to the following:
I am responsible to provide a Certificate of Liability.
I am responsible to update this request and/or notify Building Services of any changes to this event.
I understand that any changes to this event are subject to re-approval.
I am responsible to make sure all charges are paid.
I understand that request for classroom space as an addition to an event is subject to the university class schedule and cannot be guaranteed.
I agree to follow all university policies and procedures.

Acceptance of Terms of Agreement

As the event requestor, by selecting Yes from the Acceptance of Terms of Agreement drop down, I am accepting responsibility for all terms outlined in the Event Terms of Agreement section of this form and agree to follow all university policies and procedures throughout the planning, execution and clean up associated with this event.

Other Fields

Your name

Your first name

Your last name

Your email address

Your phone number

Verification Code