Employee Separation/Offboarding Request

Introduction

Department Supervisors and employees eligible to make requests on behalf of the supervisor will submit this request to Human Resources to initiate the steps involved with Separation/Offboarding an employee.

Role/Department Primary Responsibilities
Employee 
  • Submits Resignation in Workday

Hiring Supervisor of the Separating Employee 
  • Select the Request Offboarding blue button and complete the online form to initiate process.
  • Download the Employee Separation Offboarding Checklist that contains pre-separation instruction and activities that need to take place before or on the Employee's last day. 
  • Collects and ensures Building Key(s) and all State owned assets are accounted for prior to employees last day on campus.
  • The separated employee’s state owned technology assets are delivered to the IET Service Center located in NM L103.
Human Resource Specialists
  • Receives or submits the employee offboarding request to initiate process.
  • Begins to process employee record and other internal tasks.
  • Works with all departments identified and Supervisor as needed.
Institutional Effectiveness and Technology 
  • Assist employee with moving files as needed.
  • Disables all network access as defined per policy and procedures.
Campus Operations
  • Collects the employee key(s) from the Supervisor and removes card access for location & rooms as appropriate.
  • Receives Parking Cancellation notice and removes access to Parking Ramps.

Separation/Offboarding Steps

  1. Employee submits resignation in Workday which triggers an auto notification to the employees supervisor.
  2. Supervisor or delegated staff member submits the Request Offboarding online form to initiate process.
  3. Supervisor will download the Employee Separation Offboarding Checklist, within two days following termination date this checklist should be signed and submitted to HR.
  4. Automatic notifications and tasks will be assigned to resources involved in collecting assets and removal of network access.
  5. Supervisor will work with Employee leaving prior to departure to ensure all activities have been completed.

Conclusion

After reading this article all Supervisor's and Staff should understand their role and responsibilities and the Employee Offboarding process.