Hotel Office Space Reservation

Overview

This article provides instructions on reserving Hotel Office Space using Outlook. 

M365 Outlook Instructions 

Please Note:

NOTE: These instructions are for the M365 Outlook online version only and may differ slightly if using the Outlook desktop client.  

  1. Open Outlook calendar and create a new meeting event:
    • Add yourself as the invited attendee
    • Enter a date and time: 
      • Note: it is important to select an accurate date and time at this step so that you can view accurate room availability during the time you specified. 
    • From Add a room or location field, select Browse all rooms; this will open the Room Finder sidebar.
    • If you are using Outlook desktop version: 
      • At the right of Location field, select Room Finder
      • From the Room Finder panel, select the desired Building from Show a room list field and then select the desired room listed in Choose an available room field.
  2.  In the Room Finder select the Building dropdown menu:
    • Under All cities, select the city location you would like to reserve hotel office space 
    • Select a building. All of Metro State's rooms will start with prefix "METRO-"
  3. After building selection, respective rooms will be displayed. Make sure to pay attention to whether the room is Available or Unavailable when you make your room selection. When selecting a hotel space, it's important to accurately select the date and time to reflect your actual use of that space. 
  4. Once you select the Hotel Office room you would like to reserve, the room will be reflected as the scheduled event location. 
  5. Once you send the meeting you will receive a confirmation that reflects your request was either accepted, or it was declined because there are conflicts. 
  6. Note: Once your meeting room reservation is accepted, determine if you need to go into your calendar room reservation and set it as "Free" so that others see you are available to schedule meetings during your hotel office space reservation time, as you determine.
    • Room reservations marked as "Free" on your personal calendar will still reflect as unavailable in the hotel space reservation process for others when they view the space during the time you have reserved the room.

Canceling a Hotel Space Reservation:

  1. To cancel a hotel office space reservation, open your calendar reservation and select cancel. You will not receive a confirmation after you have sent the cancellation. 

Instructions for other versions of Outlook

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