Email Class List Using My.Metro (my.metrostate.edu)

Article Type: How To


Question:

  • How can I use the Class List in My.Metro to communicate with students in my courses?  What features are available in the Class List for me to use to communicate with my students?

Answer:

NOTE: The primary recommended way to communicate with students in your class is to use the functionality within D2L to email your students.  This provides a secondary alternative for communicating via email.

Log In to MyMetro by clicking on the blue Log in to My.Metro button.

MyMetro Log In Screen

Log in with your StarID username and password. 

You will see your Employee Dashboard.  Click on My Courses.

Employee Dash Board My Courses

 

You will then see a list of courses that you teach.

Click on the Class List below the course listed that has the students you want to communicate via email with.

 

My Class List

 

Class List View

Once you click on Class List, you will see a list of individual students in your class, and their email addresses.

List of Students on Course with ID Name and Email Address

 

Select All Student In Class List

To select all students in your class list, click on the box in the upper left next to the table headings.  This will check the box next to all of your student's names in your class list. 

Select All Check Box Upper Left Class List

Click on the blue button and Create draft Outlook email with list.

Button create draft Outlook email with list

You may need to click Accept on the following screen the first time you use this feature in order to allow a draft email to be created.

Permission Requested Metro Email Utility Click Accept

You will see a green box with the following message when you click the button.  Click on open your draft folder on Office365.com.

Draft email created click to open draft email folder

An email will be placed in your "Drafts" folder so you can customize it and send it to your class list.  You can view and modify this draft email both in Office365.com and in the Microsoft Outlook Client.

 

Selecting Specific Students In Class List

You can also pick and choose which students you would like to select to email in your class list.  Check the boxes next to the names of the students you wish to email. 

Check the boxes to the left of the students you want to email

Click on the blue button and Create draft Outlook email with list.

Button create draft Outlook email with list

You may need to click Accept on the following screen the first time you use this feature in order to allow a draft email to be created.

Permission Requested Metro Email Utility Click Accept

You will see a green box with the following message when you click the button.  Click on open your draft folder on Office365.com.

Draft email created click to open draft email folder

An email will be placed in your "Drafts" folder so you can customize it and send it to your class list.  You can view and modify this draft email both in Office365.com and in the Microsoft Outlook Client.

 

Exporting a CSV (comma separated values) file or Copy Email Addresses

There is a grey button at the top under your course name with options to export a CSV (comma separated values) file to edit in Microsoft Excel as well as an option to copy all of the email addresses you have selected in your class list.

 

CSV file export and Copy amail addresses functionality

If you click on CSV, you will see a new file downloaded within whatever Internet browser you are using that you can open and modify.

If you click on Copy, you can paste the email addresses selected into any application including the To: field on an email you would like to compose to students in your class.

Copy to clipboard message after you click Copy

 

Search Feature

To quickly find a student in your class list, click on the Search text box and start typing in their name.  Results will appear as you type.

Search names in text box to find specific student in class list

Details

Article ID: 115046
Created
Fri 8/28/20 5:55 PM
Modified
Tue 6/8/21 10:57 AM