Employee Name Changes: Legal, and Preferred Name

Overview

• Employees may initiate the business process within Workday for a Legal Name Change or a Preferred Name Change for HR approval
• Related Workday Job Aid: Managing Personal Data in Workday for Employees
• Preferred Name Minnesota State System Procedure 1B.1.2 Preferred Name

Find Name Change Options in Workday

1. From the Workday home dashboard, select the person icon located in the upper-right and select View Profile
2. Select the Action menu located in the upper-left, listed under your displayed name
3. From the Actions menu, select Personal Data menu; here, you will find options for:
   • Change My Legal Name
     • as stated at the top of the page, submission of a copy of an updated Social Security card is required
   • Change My Preferred Name
     • Preferred Name: A preferred name is a name that a person has chosen to identify themselves, where legally permissible, within the Minnesota State system that is different, in whole or in part, from their legal name.

• Employees who are also students, will need to ensure both the employee process, included above, and the student name change process for the respective type of name change (legal name or preferred name) is also followed: Student: Legal Name Change  \  Student: Preferred Name Change