Standard Minnesota State Resources for Advisors

Tags minnstate

General Information: 


Question:

  • What reports for faculty and professional advisors are provided by Minnesota State? 

Via Faculty Application

  • Report Name: Overall Advisee List
    • Report Fields: Star Id, Tech Id, Student Name (schedule link), Current Semester Access Code, Next Semester Access Code, Last Semester, Additional Information via links to Contact Info, Academic Record, DARS.
    • Report Layout: One row for every advisee
    • Report Location: Faculty Application ► Advisees
    • Report Filter: Advisee Type = Overall
      Advisee Search selection options

overall advisee list

  • Report Name: [Advisee] Class Schedule
    • Report Fields: Major, Course (ID/Section/Title), Credits, Non-Credit Hours, Grading Method, Instructor, Date Range, Days/Times, Building/Room
    • Report Layout: One row for each course
    • Report Location: Faculty Application Advisees "Schedule"
    • Report Filter: Advisee for selected term

Class Schedule for an advisee

  • Report Name: Advisee Contact Information
    • Report Fields: Student Name, Tech ID, Star ID, Permanent Address, Telephone, Email Addresses
    • Report Layout: One advisee per window
    • Report Location: Faculty Application Advisees "Contact"

Contact information for an advisee

  • Report Name: Advising Academic Record as of Term Year
    • Report Fields: Student Name, Tech ID, Term, Major, Course Subject/Number/Title, Course Credit, Grade, Credit Earned, GPA Credit, GPA Points, Expected Graduation Date
    • Report Layout: One row for course
    • Report Location: Faculty Application Advisees "Academic"
    • Report Filter: Local and transferred courses for advisee
    • Printer-friendly

Student Academic Record Options

 

Advising Academic Record

 

Advising Academic Record scrolled down

  • Report Name: Interactive Degree Audit Report for Student ID: XXXXXXX - Student Last, First
    • Report Location: Faculty Application Advisees "DARS"

DARS first options

DARS audit report not found

DARS run transcript report

DARS transcript

Via ISRS Reports

  • Report Name: Advisor Listing of Enrolled Students
    • Report Fields: Tech ID, Student Name, Phone, Access Code, Adv ID, Advisor Name, Campus.
    • Report Layout: One row for every advisee enrolled in the selected Year/Term. 
    • Report Location: ISRS Reports  ST1102CP

      ISRS Report ST1102CP 

Via EPM 11

  • Report Name: 05 - St Term Data with Majors, Advisors and Cohorts 20091019
    • Report Fields: Year/Term, Tech Id, Record Type (current or final day, 10th day and 30th day), Last Name, First Name, Middle Name, Original County, Original State, admission type, 5 cohort codes (unreliable), 3 majors, street and internet addresses, high school, private demographic information, term and cumulative GPA, local credits, transfer credits, attempted local credits, original enrollment Year/Term.
    • Report Layout: One row per student per Record Type.   
    • Requires ST_H
    • Report Location: EPM 11  Students Enrolled  ST03 - St Term Data w Majors, Advisers & Cohorts
  • Report Name: 02 - ST Advisors Multiyear
    • Report Fields: Year/Term, Courses, public student information, public advisor information.
    • Report Layout: One row per student per course.
    • Requires ST_H
    • Report Location: EPM 11 Students Enrolled ST08 - Students by Advisor
  • Report Name: PSEO Students Query 20140612 ver 2
    • Report Fields: Year/Term, courses, StarID, 5 cohort codes (unreliable), 3 majors, street and internet addresses, phone number,  county, high school, private demographic information, admission type, 3 advisors, term and cumulative GPA, local credits, transfer credits, attempted local credits, original enrollment Year/Term.
    • Report Layout: One row for each student, course, and census point (current or final day, 10th day and 30th day).
    • Report Location: EPM 11 Students Enrolled  ST13 - PSEO Students (ST13 - PSEO Students Handbook V 3.6)

 


Additional Notes

  • The examples represent results for "Metro Mouse" and as such, the information may be absurd.
  • ST_H (student high) permits access to private demographic information such as race/ethnicity, birth date, gender, and SSN.

Details

Article ID: 94831
Created
Fri 12/20/19 11:50 AM
Modified
Mon 10/4/21 4:22 PM

Related Articles (1)

The Faculty Application can be reached through eServices and through the Employee Dashboard.