Overview

• July 2024 was Go Live Workday Implementation for Finance and Human Resources. This general article provides a collection of finance Workday information and resources.

Article Sections:

Section links within this article:

• Financial Management: Hours, Location and Contact
• Central Hub for Workday Resources: MinnState Friends of NextGen site
• Sign into Workday
• Accounts Payable
• Budget
• Gift Card and Award Process
• Procurement and Purchasing
• Student Worker
• Travel and Expense Reimbursement
• Workday

Financial Management: Hours, Location, Contact

• Hours
  • In-Person Hours: Monday - Thursday: 8:30 a.m. - 2:00 p.m., 3:00 p.m. - 4:30 p.m.
  • Virtual Hours: Monday - Friday: 8:30 a.m. - 5:00 p.m.
• Location: Founder's Hall, 3rd Floor
• Telephone: 651.793.1878

Minnesota State Connect Site: Central Hub for Workday Resources

• The Minnesota State Connect site is a central resource hub to provide Workday information, job aids, business process documentation, guides, videos, and learning resources to support campus users across Minnesota State.
• Workday Finance Minnesota State Connect - Workday documentation and resources related to Finance

Sign into Workday

• Direct link to Workday: http://www.myworkday.com/minnstate/login-saml2.htmld
• Credentials: StarID@minnstate.edu and StarID password
• You will be prompted to use multifactor authentication (MFA)

Accounts Payable

• Accounts Payable (Metro KBA)

Budget

• FY25 General Fund Budget Loads (Metro KBA)
• ISRS Cost Center Mapping in Workday (Metro KBA)
• ISRS Object Code to Workday Mapping (Metro KBA)
• Get Started: Workday Budget vs. Actual Workday Reports (Metro KBA)
• Session Schedule - Get Started: Budget vs. Actual Workday Reports (Metro KBA)

Gift Card and Award Process

• Gift Card and Award Process (Metro KBA)

Procurement & Purchasing

• Purchasing Guidelines (Metro KBA)
• Searching for Purchase Orders (Metro State demo video)
• Credit Card (P-Card) Requests in Workday (Job Aid)
  • Outlines process for submitting a Credit Card Request in Workday
• Reconcile P-card Transactions (Metro State demo video)
• Purchase Requisitions and Orders- Create a requisition, view requisition, and view purchase orders (Job Aid)
• Create a receipt (Metro State demo video)

Student Worker

• Student worker timesheet submission will not be affected by July 2024 Workday implementation and will remain in eTimesheet/ISRS.

Travel and Expense Reimbursement

• Expense Reimbursements (Metro KBA)
• University Reimbursement Protocol (Metro KBA)
• Employee Expense Reimbursement (Job Aid)
  • Walks through the process of spend authorizations and expense reports

Workday

• Workday FM Refinement In Progress (Metro KBA)