Overview

• July 2024 is Go Live Workday Implementation for Finance and Human Resources (HCM)
• This main article provides a collection of HR related Workday resources, training materials, and FAQs,organized by topic.

Table of Contents - article sections:

Section links within this article:

• Minnesota State Connect Site: Central Hub for Workday Resources
• Human Resources: Location and Contact
• Benefits - under construction
• Sign into Workday
• Credentials: Faculty, Adjunct Faculty
• Glossary for Workday HR (HCM)
• Managing Time and Absence
• Onboarding and Offboarding
• Payroll - under construction
• Personal Information
• Search and Selection - under construction

Human Resources: Location, Contact

• Location: Founder's Hall, Suite 305
• Telephone: 651.793.1275
  • Press 1 - for general inquiries
  • Press 2 - for questions related to job postings, compensation, classification-job audits, and PCM management
  • Press 3 - for questions related to: payroll, overpayments, bargaining union/contracts, or benefits

Minnesota State Connect Site: Central Hub for Workday Resources

• The Minnesota State Connect site is a central resource hub to provide Workday information, job aids, business process documentation, guides, videos, and learning resources to support campus users across Minnesota State.
• Workday HR (HCM) Minnesota State Connect - Workday documentation and resources related to HR

Sign into Workday

• Direct link to Workday: http://www.myworkday.com/minnstate/login-saml2.htmld
• Credentials: StarID@minnstate.edu and StarID password
• You will be prompted to use multifactor authentication (MFA)

Benefits

•  Note that benefits enrollment and direct deposit information will continue to through Employee Self-Service (MMB).

Credentials: Faculty, Adjunct Faculty

• Managing Concurrent Enrollment Credential Information (EX3) - Audience: Concurrent Enrollment Directors and administrators.
  • Job aid: managing concurrent enrollment instructor credential information
• Managing Credentials (EX1) - Audience: Faculty and Adjunct Faculty.
  • Job aid: >access qualification lists, add/edit credentials, and manage evaluation request tasks.
• Managing Faculty Credential Information (EX4)
  • Job aid: manage, edit, and verify credential records, complete a Minimum Qualification Evaluation, a Campus Salary Placement Evaluation, or a Salary Placement & TLC Evaluation.

Glossary for Workday HR (HCM)

• Workday Human Capital Management (HCM) Glossary
• Glossary sections include: General, Benefits, Compensation, Core, Payroll, Recruiting, Time and Absence
• Included are corresponding ISRS terms where applicable

Managing Time and Absence

Refer to article: Workday: Managing Time and Absence - this article provides information for:

• Employees
• Managers and Supervisors
• Administrators and Exempt Employees

Onboarding and Offboarding

• New Hire Onboarding Tasks - Managing Personal Data in Workday for Employees - Job Aid
• Overview of I-9 Processing in Workday
• Offboarding: How to Submit a Resignation in Workday

Payroll

• Under construction

Personal Information

• Managing Personal Data - Page 7-18: Managing Personal Data in Workday for Employees - Job Aid, includes:
  • Manage Education
  • Manage Job History
  • Preferred Name Change (Metro KBA)
  • Legal Name Change (Metro KBA)
  • Disability Self-ID
  • Veteran Self-ID
  • Edit Government IDs
  • Passports and Visa Change
  • Edit ID Information
  • Contact Change
  • Change Emergency Contacts
  • Name Pronunciation
  • Edit Workday Account
  • Manage Certificates

Search and Selection

• Under construction