Workday: HR (HCM) Resources and Guides

Overview

• This knowledge base article (KBA) provides a collection of HR related Workday resources, guides, and training materials organized by topic;. 

Article Sections

• Human Resources: Location and Contact
• Access Workday
• Benefits, Direct Deposit, ELM, Wage and Tax Statements
• Credentials: Faculty, Adjunct Faculty
• Managing Time and Absence
• Minnesota State Connect Site: Central Hub for Workday Resources
• Onboarding and Offboarding
• Personal Information

Human Resources: Location, Contact

• Location: Founder's Hall, Suite 305
• Telephone: 651.793.1275
  • Press 1 - for general inquiries
  • Press 2 - for questions related to job postings, compensation, classification-job audits, and PCM management
  • Press 3 - for questions related to: payroll, overpayments, bargaining union/contracts, or benefits

Access Workday

• Options to Access Workday using credentials: StarID@minnstate.edu and StarID password
  • Use MyApps a centralized location to access Workday and other Apps.
  • Use link to Workday:  https://wd115.myworkday.com/minnstate/login.htmld
  • Bookmark: MyApps, https://myapplications.microsoft.com/, or Workday link, https://wd115.myworkday.com/minnstate/login.htmld

Benefits, Direct Deposit, ELM, Wage and Tax Statements

•  Note that benefits enrollment, ELM Learning Management portal, direct deposit information, and Wage and Tax Statements will continue to be available through Employee Self Service (MMB).
• You will need your SEMA4 ID to log into Self Service. You can find your SEMA4 ID from your Workday Profile using these steps:
  1. Once logged into Workday select the person icon located in the upper right, then select View Profile. 
  2. Select Personal from the left panel. 
  3. Select the IDs tab from the menu across the top.
  4. Your SEMA4ID number will be displayed, as well as other ID numbers. 

Credentials: Faculty, Adjunct Faculty

• Workday: Faculty Credential Updates (Metro KBA)
• Entering Credentials - Job Aid 

Managing Time and Absence for Employees

• Workday: Managing Time and Absence (Metro KBA)

Minnesota State Connect Site: Central Hub for Workday Resources

• The Minnesota State Connect site is a central resource hub to provide Workday information, job aids, business process documentation, guides, videos, and learning resources to support campus users across Minnesota State.
  • You can also find more focused Workday HR (HCM) Workday documentation and resources.

Onboarding and Offboarding

• New Hire Onboarding Tasks - Managing Personal Data in Workday for Employees - Job Aid
• Overview of I-9 Processing in Workday
• Offboarding: How to Submit a Resignation in Workday

Personal Information

• Managing Personal Data - Page 7-18: Managing Personal Data in Workday for Employees - Job Aid, includes:
  • Manage Education
  • Manage Job History
  • Preferred Name Change (Metro KBA)
  • Legal Name Change (Metro KBA)
  • Disability Self-ID
  • Veteran Self-ID
  • Edit Government IDs
  • Passports and Visa Change
  • Edit ID Information
  • Contact Change
  • Change Emergency Contacts
  • Name Pronunciation
  • Edit Workday Account
  • Manage Certificates