Tips: Tracking 19B IFO Professional Study / Travel

Tags 19b

Possible reports to use

These reports may be used to see actual transaction detail related to 19B funds.

  • RPT00290 - Budget vs Actuals by Program
  • RPT00072 - Expenditures by Fund and Function

Note: In simple Workday program codes like those for IFO 19B funds, the amount in Actuals YTD in RPT00290 should match the Current YTD column of RPT0072.  It will show you all expenses including payroll related year to date.  (Gaining better understanding if why it wouldn't match for some is something we have on our workday research list.)

Be aware that RPT00072 may have the detail in  more than one report line  (depending on function code(s) associated with the program).

 

Viewing transaction detail

View new transactions since your last reconciliation date

  • Budget vs Actual reports show financials year to date (YTD) up to the period you used in the report filter.
  • Once you are in the report's transaction detail, select the upside down triangle (filter) on the upper right icon menu, then Add

Workday transaction detail screen- filter icon in upper right

  • in the Column field, select Accounting Date

screenshot: Add filter drop down list - choose "Accounting Date"

  • in the Filter Condition field,  select is on or after (or whatever date filtering option works best for you)

Screenshot: filter selected "is on or after"

  • in the Value field, enter the day after your most recent reconciliation, then Filter

You will now have only the transactions for the filter you set.

 

NOTE: We understand that identifying the faculty member for pcard/expense report transaction can be extremely challenging - as of late Feb, FM is working with CCSPA staff to think through a specific request to System Office that could help make the needed data be more efficiently displayed in Workday.  Hopefully more to come...

 

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