Overview
Workday uses security roles to provide employees with appropriate access to data, reports, and business processes to perform tasks. In Workday, security roles are assigned to positions, not people, which is different than ISRS. Users may have multiple security roles depending on the responsibilities assigned to their position.
Key Functionality of Security Roles: Workday uses security roles to determine what employees can see and do.
- Access: Security roles determine what information and business process that users may access in Workday.
- Management: Security roles have a predefined set of permissions which allow users to complete designated tasks.
- Purpose: Security roles are designed and assigned based on job functions and responsibilities for each position.
- Actions: Process transactions, Run reports, Mange Workflows, Perform specific tasks, Conduct business processes. View specific information
Employee as Self (every user)
The security role every user has is Employee as Self; this security role allows users to execute the following tasks in Workday:
- View Paychecks and Benefits
- Create: Includes entering time, entering contact information, requesting leave, submitting expense reports and purchase requisitions, etc.
- Modify: Includes Self-service transactions such as, making changes to time entry, contact information, leave requests, expenses, etc.
- Run Reports (but not limited to): My Personal Data, My Preferences, Time and Absence
Workday Security Roles and Access
- Expect that Workday access may differ from previous ISRS access.
- Workday security role access is assigned to a position and it's associated job functions, which is different than ISRS.
- Workday unifies required job functions with those associated security role(s), not just for Metro State but in the aim to provide and align more systematic consistency across Minnesota State.
- Workday Security Role (factsheet)
Security Role Description Guidebook
Review the Security Role Description Guidebook for institution Workday Security Roles, including:
- Human Capital Management Role Descriptions
- Finance Security Role Descriptions
- Grants Security Role Descriptions