SJH 254 Room Instructions

Overview

This article provides information about Saint John's Hall 254, including room capacity, type, technology, and photos, as well as instructions to connect and display a computer, and troubleshooting guidance.  

• Room Overview
• Using the Technology
• Troubleshooting
• Room Dimensions, Technology, and Images

Room Overview

• The max capacity for the room is 12 individuals.
• The technology is set up to run hyflex-style classes.

Using the Technology

The room can be used for local presentations or meetings over Zoom/Teams:

Local Presentations

There are two options available to connect your device to a display: via HDMI cable or via the Zoom app on your device.

Via HDMI Cable

1. Press the ON button on the Extron controller to start the displays 
   
2. Connect the HDMI cable to your computer
3. Select HDMI on the Extron Controller to display content.
   
4. Press the OFF button once you are done.

Via Zoom App

1. Press the ON button on the Extron controller to start the displays
2. Press the ZOOM ROOM button to display Zoom on the TV Monitors
   
3. On the Touch Panel, Select the Share button.
4. On the device that you want to display (laptop or mobile), open the Zoom app installed on the device.
5. On the device, select the Share Screen button
6. Enter the code that is on the display in the room, then select the Share Screen button.
7. Press the OFF button once you are done.

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Zoom Meetings

This section covers how to start a Zoom meeting in the room.

1. Press the ON button on the Extron controller to start the displays
2. Press the ZOOM ROOM button to display Zoom on the TV Monitors
   
3. On the Touch panel, select Join
   
4. Enter the Zoom meeting ID and select “Join Meeting”**
5. The Camera and Mic device will activate and you will see the Zoom meeting on the displays
6. Once you are done, press the End button on the Zoom touch panel and press the OFF button on the Extron controller

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Troubleshooting

There is no image on the display

• Check that the cable is fully inserted into the computer’s HDMI or USB-C port
• Confirm the correct input source is selected on the controller for the cable being used

There is no sound in the room

There are two independent controls for volume in the room. The first is the buttons on the controller that controls the ceiling speakers. The other is the volume on the device connected to the projector.

1. First, check the sound level on your device.
2. Then, check the sound level of the room speakers on the control panel.

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Room Dimensions, Technology, and Images

This section describes the recommended layout. Tables are movable and may be rearranged, creating a layout different than what is described.

Room Dimensions:

• Dimensions: 20'9" x 15'8"
• Square Footage: 325
• Room Capacity: 12

Technology Inventory:

• Two displays
• Polycom device containing:
  • Camera
  • Microphone
  • Speakers

Room Images

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