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Fiscal Year 2026 Year-End Deadlines
Key dates
- May 29, 2026 — Submit expense reports by this date to ensure they post to FY2026.
- June 1, 2026 — Submit requisitions by this date for items you want charged to FY2026.
- June 8, 2026 — Departments may begin submitting FY2027 requisitions.
- June 26, 2026 — Last day to submit Request for Invoice forms for FY2026 (including intercompany).
- June 30, 2026 — Last day to process FY2026 budget transfers.
- July 1, 2026 — Submit Workday travel requests for September 1 or later travel; use July 1, 2026 as the Budget Date for FY2027 requisitions.
- July 15, 2026 — FY2026 invoices must be received by this date to be charged to FY2026 (for items/services received by June 30).
FY2026 Purchases (purchase orders and invoices)
- Finalize payment and close out your existing purchase orders now
- Ask vendors to send invoices, and create the receipt in Workday so Accounts Payable can pay the invoice.
- Prompt review helps ensure invoices can be processed and charged to FY2026.
- Submit requisitions by June 1, 2026 for items you want charged to FY2026.
- Items must be physically received or services completed by June 30, 2026.
- Invoices for services or items received by June 30, 2026 must be received by July 15, 2026 to be charged to FY2026.
- If these deadlines are missed, the expense may be charged to FY2027.
FY2026 Purchasing Card (P-card) Transactions
- Use your P-card as little as possible during June. If you are traveling, you can keep using your P-card for travel expenses.
- This gives Financial Management enough time to review P-card transactions, finish reconciliations, and confirm the required paperwork is complete before year-end.
Travel Authorizations
- Through June 30, 2026: Financial Management will approve Spend Authorizations only for travel through August 30, 2026.
- September 1, 2026 and later travel: Submit your Workday travel request after July 1, 2026. If Office Support enters requests for you, prepare your travel documents and send them to your support staff as usual.
- Exceptions: If you need an exception (for example, early-bird registration for September 2026 or later travel), contact Financial Management for instructions (Financial.Management@metrostate.edu).
FY2026 Expense Reimbursements
- May 29, 2026: Last day to guarantee expense reports will be charged against FY2026.
- To use FY2026 funds, the expense date must be on or before June 30, 2026.
- Expense reports submitted after May 29, 2026 may be charged to FY2027 depending on processing time and completion of required documentation.
Other important dates/info
- June 26, 2026: Last day to submit Request for Invoice forms for FY2026 (including intercompany transactions). Requests received after this date will be entered for FY2027.
- Tuesday, June 30, 2026: Last day to process FY2026 budget transfers.
- Only dedicated funds will be carried forward from FY2026 budgets to FY2027.
FY2027 Purchases (purchase orders and invoices)
- June 8, 2026: Departments can begin submitting FY2027 requisitions.
- Check Metro Moment and the My.Metro calendar for training times and the Zoom link for requisition trainings.
- Cost Center managers need to manage spending within budgets.
- Initially, budget controls will be turned off.
- Budget controls will be turned on at a later date in FY2027.
- For FY2027 requisitions, enter July 1, 2026 in the Budget Date field.