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Starting February 3, Financial Management will support all search committees with the process to reimburse job candidates. Please review the Job Candidate Reimbursement guidelines below, and follow the steps in the process.
1) The hiring department or search chair should determine if a job candidate is eligible for reimbursements and how much. The guidelines below will help determine amounts for reimbursement.
2) The hiring department completes the Job Candidate Reimbursement Request form in BP Logix. The form should be sent to the Dean/Director/Vice President responsible for the paying program for signature.
3) The completed form will route to Financial Management for processing. The Executive Assistant to the VP for Finance & Operations will contact the candidates with reimbursement guidelines instructions, gather paperwork, and ensure payment is made.
Job Candidate Reimbursement Guidelines
- Airfare/Hotel - Candidate will be instructed make arrangements through Travel Leaders, due to the personal information needed for the reservation.
- Airfare: An international candidate is responsible for travel to the United States. Candidates are eligible for reimbursement from a US City to Minneapolis/St. Paul.
- Meals while in Travel status: Meals can reimbursed while the candidate is in travel status, as long as they are not part of the interview agenda.
- Transportation (taxi, uber, etc.): A rental car is only allowed with a completed Special Expense Form, and only if public transportation is not available.
- In-State Mileage: reimbursed based on actual miles driven at the IRS mileage rate.
- Travel Status is defined as starting two hours prior to flight departure until returning to home town airport.
Financial Management will contact the job applicants up to two (2) times with instructions. If no response, it is up to the applicant to reach out to Financial Management to request reimbursement and complete the necessary steps.